Privacy Policy

Seamind LLC (“Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting it through this Privacy Policy. This policy describes how we collect, use, disclose, and safeguard your information when you visit our website at seamind.xyz (the “Site”) and use our maritime learning platform (the “Platform”). If you do not agree with this policy, please do not use the Site or Platform.

A. Information You Provide to Us

• First name and last name
• Work email address
• Company or organization name
• Any information you submit through our contact form (including messages)
• Information provided when signing up for demos or early access

B. Information Collected Through Authentication

When you sign in to the Platform, we collect profile information through our authentication provider, WorkOS, including your name, email address, email verification status, profile picture, organizational membership, and role.

C. Learning Activity Data

When you use the Platform for training, we collect learning activity data in accordance with the xAPI (Experience API) standard, including:

• Course progress and completion status
• Quiz responses, scores, and time spent on assessments
• Session duration and activity timestamps
• Training module interactions and navigation

D. Automatically Collected Information

When you visit the Site, we may automatically collect:

• IP address
• Browser type
• Device information
• Pages visited
• Time spent on pages
• Referring URLs

This data is collected via Vercel Analytics, our web analytics service.

We may use the information we collect to:

• Provide and operate the Platform, including delivering training content and tracking progress
• Generate AI-powered learning insights based on your training performance
• Provide fleet-wide analytics and compliance reporting to your organization
• Respond to inquiries and contact requests
• Improve the Site, Platform, and user experience
• Analyze traffic and usage patterns
• Comply with legal obligations, including maritime training compliance requirements

We do not sell your personal information.

The Platform includes AI-powered features such as an AI tutor and personalized learning insights. When you use these features:

• AI Chat: Your messages and relevant course context are sent to our AI service providers to generate responses. We do not send your email address or other personal identifiers to AI providers.
• Learning Insights: Aggregated performance data (such as course completion rates, quiz scores, and time spent) may be processed by AI services to generate personalized learning recommendations. Raw personal data is not shared.

We use cookies for the following purposes:

• Authentication cookies: To maintain your signed-in session on the Platform
• Content delivery cookies: Signed cookies used to securely deliver training content via our CDN

We use Vercel Analytics for website usage analysis. You can disable cookies in your browser settings, though some features of the Platform may not function properly if cookies are disabled.

We use the following third-party service providers to operate the Platform:

• Vercel — Website hosting, deployment, and analytics
• Amazon Web Services (AWS) — Cloud infrastructure, content storage, and delivery
• WorkOS — Authentication and identity management
• OpenAI — AI-powered learning insights and tutoring

These providers may process data on our behalf but are not permitted to use it for their own purposes. We are not responsible for the privacy practices of third-party websites linked from our Site.

We retain personal information according to the following schedule:

• User account data: Retained while your account is active and for a reasonable period thereafter
• Learning analytics: Retained for 2–3 years in our analytics database for reporting and compliance purposes
• Training records archive: Retained for 7 or more years to support maritime compliance auditing requirements
• Contact form submissions: Retained only as long as necessary to respond and follow up

We implement reasonable administrative, technical, and organizational safeguards to protect your information, including:

• Encrypted connections (HTTPS/TLS) for all data in transit
• JWT-based authentication with cryptographic token signing
• Rate limiting to prevent abuse
• Multi-tenant data isolation scoped by organization

However, no system is 100% secure. We cannot guarantee absolute security.

If you access the Site or Platform from outside the country where the Company operates, your information may be transferred and processed in other jurisdictions, including the United States.

Depending on your jurisdiction, you may have the right to:

• Access your personal information
• Correct inaccurate data
• Request deletion of your data
• Object to processing
• Withdraw consent

To exercise these rights, contact us at: privacy@seamind.xyz

The Site and Platform are not intended for individuals under 18 years of age. We do not knowingly collect personal data from minors.

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.

If you have questions about this Privacy Policy, contact:

Seamind LLC
Email: privacy@seamind.xyz